Save time
Reduce the time it takes to find and manage supplier contracts and reduce the risk of contracts being misplaced by keeping all of them and related information in a single, searchable repository.
CONTRACTS
Simplify contract management with a single, searchable repository
Store and manage all your organization’s contracts, supplier contracts and related documentation in a cloud-based repository. Manage the contract lifecycle, search for contracts, set renewal reminders, track revisions and comments, and easily find contracts and related information when you need them.
Discover how effortless contract management can be
Watch the video to see how Unimarket simplifies contract management, giving you complete visibility and control while ensuring compliance and maximising value across your organisation.
A simple and cost-effective contract management solution.
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Unimarket is the source-to-pay solution of choice for:
The features to make contract management easy.
Transform how you manage supplier contracts with a single, searchable contract repository.
A central contract repository
All your supplier contracts in one, easily accessible place.
- Store all contracts and related documents, such as insurance certificates, associated agreements, in one place.
- Bulk upload contracts or add them one-by-one.
- Store an unlimited number of documents.
- Access the history associated with each document — even deleted ones.
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Alerts and notifications
Never miss an important contract update or milestone ever again.
- Set personalized alerts to stay on top of contract milestones, workflow updates, and deadlines.
- Receive automatic renewal notifications to streamline the process and avoid missed deadlines.
- Integrated alerts keep stakeholders informed, reducing bottlenecks and maintaining workflow progress.
- Manage contracts efficiently with timely updates, ensuring compliance and minimizing risks.
Track internal comments
Contract communication and collaboration made simple.
- Each contract has a messaging forum for tracking, sharing, and saving notes and comments.
- Facilitate seamless team communication, keeping everyone aligned on contract details.
- Store all discussions within the contract record for easy reference and a complete communication history.
- Maintain transparency and accountability with a detailed record of all contract-related communications.
A contract management solution your entire team will love
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Customizable contracts and workflows
Contract management designed to work YOUR way.
- Customize your contract leadsheets with dynamic forms.
- Capture and store the specific information needed for each contract scenario.
- Create tailored workflows for each contract type.
- Ensure your contract processes are traceable, repeatable, and compliant.
Link contracts with Marketplace suppliers
Connect Contracts to Unimarket Marketplace for even more visibility into spend.
- Automatically track spend against supplier contracts.
- Link contracts with RFx sourcing events.
- Create contract associations between other contracts for a holistic view of supplier agreements and associated documents.
Process
How Unimarket Contracts works
1. Upload contracts in bulk
Get up and running quickly by bulk uploading all your existing contracts via CSV file in one action. Contract data can also be extracted for editing and then uploaded again, making it quick and easy to make multiple changes and minimize manual effort.
2. Work with colleagues
Collaborate with others throughout the life of the contract. Leave comments for assigned collaborators and maintain an auditable record of all notes. You’re always in control of who has access and you set the rules around who can access or edit contracts.
3. Monitor spend against contract
With spend tracked against supplier contracts, you will have the data to negotiate stronger contracts and maximize value for your organization. Integration with the the Unimarket eProcurement solution required.
Book a demo
Ready to see how Unimarket Contracts can help you transform contract management? Schedule a demo with one of our experts today.
Download the brochure
Learn more about the benefits of Unimarket Contracts and how it works. Download the PDF brochure now.
FAQs
Can the Contracts Module be used to help store similar information not collected through a procurement process, such as leases?
Yes. The Contracts Module is flexible and allows you to store any number of different agreement and document types. The module allows your organization to name the Contract Types that are important to you; this means lease agreements, NDA’s, campus affiliation agreements, and anything else you can dream up. Due to the customizable nature of the tool, you can store any type of agreement you like.
Is there an intake for ad hoc contracts?
Absolutely, there is, and we have customers using the module this way today. If a contract has not yet been drafted or finalized, a user may utilize the Create Contract role to input the key details for a contract such as the supplier and a description of the contract. Our workflow functionality will route the contract to the key stakeholders identified for that contract type, which allows them to draft up a new contract according to the requirements outlined in the intake process.
Can the workflow allow us to enter a new person into the review process?
Yes, the workflow supports ad hoc approval steps, meaning you can delegate a contract reviewer on any workflow step that you have designated as an ad hoc step. This means you can dynamically select the person or people you would like to include on-the-fly.
Can we implement Contracts before other modules, or on its own?
Yes, and we even encourage it. The Contracts module can stand alone without the use of other Unimarket modules. Other modules can also be added later. Finally, some of our customers prefer to get started on using the Contracts module while they are still planning resources for the implementation of other modules, so Contracts is a great place to start when setting up and rolling out Unimarket.
Does the Contracts Module allow us to attach supporting documents like insurance certificates or amendments?
es. In addition to the primary contract document, you can attach any number of supporting documents, including certificates of insurance, amendments, addenda, or correspondence related to the contract. All related files are easily accessible within the contract record, ensuring a complete audit trail and simplifying document management for compliance and reporting purposes.
How long does it typically take to implement the Contracts Module?
Because the Contracts module is designed to be lightweight and highly configurable, many institutions are able to implement it in just a few weeks. The timeline can vary based on the complexity of your workflows and the volume of contracts you wish to load initially, but many Unimarket customers see full deployment within 6–8 weeks, including stakeholder training and workflow configuration.
How much does Contracts cost?
Unimarket Contracts is a cost-effective contract management solution. You might be surprised how affordable it is to optimize and streamline your contract management processes. Get in touch with us today for a quote.
Do I have to use Unimarket eProcurement and Marketplace to use Contracts?
No, you can use Contracts as a standalone contract management solution. However, it is most powerful when used together with Unimarket eProcurement and Marketplace, as that allows you to track spend against contracts.
To learn more, book a demo of Unimarket’s Contracts Solution.
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